AGM 2026
Members are hereby notified that the 2026 Annual General Meeting (AGM) of CARFAC BC will be held as follows:
Date: Friday, 2 October 2026
Time: 6:30 – 8:00 PM Pacific Time
Format: Online via Zoom
Zoom link: https://us02web.zoom.us/j/85642466922?pwd=i5G9rUgwq0Y7Dx8sT6pfcbdDeadj4p.1
The purpose of the meeting is to conduct the ordinary business of the Annual General Meeting, including reports from the President, Vice-President, Treasurer, Executive Director, and the election of directors.
Quorum: Three (3) members in good standing.
Voting: Only members in good standing may vote. Voting by proxy is not permitted.
Please see the below AGM Member Basics document if you have questions about the AGM process.
The 2025 AGM Package, which will include the agenda, minutes of the 2025 AGM, reports, and board nominations, will be sent by email on 25 September 2026.
For questions or accessibility accommodations (such as closed captioning or ASL interpretation), please contact director.bc@carfac.ca by: Friday, 11 September 2026
Canadian Artists’ Representation / Le Front des artistes canadiens – BC (CARFAC BC)
CARFAC BC Annual General Meeting - Member Basics
Welcome to our Annual General Meeting (AGM)! Here’s what you need to know about how AGMs work at CARFAC BC:
Notice of AGM – What You Need to Know
Members must receive at least 14 days’ notice before the AGM (and no more than 60 days). This comes from the BC Societies Act, since our bylaws don’t set a different number
The Notice must go to all members in the register and to the auditor, if there is one
The Notice can be sent by email, in person, or by mail (if mailed, it counts as received 2 days after posting)
The Notice must include the date, time, and location of the AGM, plus any special business to be considered
Best practice: give 21–30 days’ notice so members can plan
When and Why We Meet
We must hold an AGM once every year
At the AGM, members hear updates, review finances, and elect the Board
Quorum (Minimum Members Present)
We need at least 3 members present to start official business
If fewer than 3 show up, we reschedule. At the rescheduled meeting, whoever shows up counts as quorum
What Happens at the AGM
Welcome and adoption of meeting rules
Report from the Board of Directors
Report from Executive Director
Review of our financial statements
Auditor’s report (if we have one)
Election of Directors
Appointment of an auditor (if required)
Any “special business” listed in the meeting notice
Voting Rules
Only members in good standing (dues paid) can vote
Each member gets 1 vote
Voting is usually by a show of hands
No proxy voting (you can’t give your vote to someone else)
If there’s a tie, the resolution does not pass
Who Chairs the Meeting
Usually the President, or if unavailable, the Vice-President
If neither is present, members will pick a chair from those attending
Your Role as a Member
Ask questions, share ideas, and vote on motions
Your voice helps shape the direction of CARFAC BC
Thank you for taking part in our AGM. Your participation helps us continue advocating for artists across BC.
